Artist booking, line-up and timetable in one app

Anyone who proposes an act for an event adds a short pitch and an estimated fee. The team votes +1 or −1 and discusses in the comments. The list sorts by score or by fee and shows how much of the event's artist budget is still available.

When a proposal is accepted, Evnty turns it into a booking. Nobody retypes names, fees and notes into a second list.

Each booking is a card on the board. The columns follow the flow bookers know: proposed, requested, offer, negotiating, confirmed, contracted, declined and cancelled. A card changes status by drag and drop or through a select field that also works with the keyboard.

A booking carries the fee and deal type (flat fee, guarantee or door split), travel, hotel, files and notes. Holds and offers get an expiry date. Evnty reminds the people responsible by email and in the app in good time, so no hold lapses quietly.

As soon as a booking is confirmed or contracted, Evnty creates the budget lines: fee, travel and hotel, plus lines for Germany's artist social levy (KSK) and the § 50a withholding tax on foreign artists when they are set on the booking. You can adjust every line, and your changes stay when the booking moves on.

If a booking is cancelled, Evnty releases the committed amounts in the budget. That way the event budget always shows what the line-up really costs, not the state of the last spreadsheet.

Whether KSK and § 50a apply, and how much, depends on the case. Evnty calculates with your settings but does not replace tax advice.

The timetable shows each stage as its own column. You create slots by dragging, move them and change their length. Besides performances there are soundchecks, changeovers and breaks. Nights past midnight stay one show day, because you set when your day starts.

Evnty checks every change before it is saved. It rejects:

• 01two acts on the same stage at the same time
• 02one act on two stages at once
• 03a changeover shorter than the event's minimum
• 04a slot outside the event days

The timetable is final when you publish it. Anything you change afterwards stays a draft until you publish again. You export it as a PDF running order for crew and production, as CSV for your own analysis or as an iCal file for any calendar.

Every act has a profile with genres, fee range, links, photos, agency or management contacts, riders and press material. The booking history shows when the act played for you and which fees were actually paid. The numbers come from the budget lines, not from memory.

Several people can work on the line-up at once. Evnty shows who is in the event and updates board and timetable live. You decide per event who can see and edit it. Restricted events don't even appear in other people's lists.

For the next edition you duplicate an event: stages, budget structure and shift skeleton come along, bookings and invoices don't. If you use an AI assistant, it can look up line-up and timetable through AI connections, read-only.