Promoter software: every show with its deal, budget and break-even

Every show is an event with its own budget lines: artists, venue, ticketing, production, staff, marketing, travel and the other built-in categories, plus your own. Each line has a planned amount, committed and actual costs, a due date and a responsible person. Whether you budget net or gross is set once for the organisation.

A booking carries the deal: flat fee, guarantee or door split. Once it is confirmed, Evnty creates the lines for fee, travel and hotel, plus the artist social levy (KSK) and the § 50a withholding tax on foreign artists when they are set on the booking. If the show is cancelled, the committed amounts are released.

Whether KSK and § 50a apply, and how much, depends on the case. Evnty calculates with your settings but does not replace tax advice.

Above the budget table sit the show's key figures: planned and actual costs, forecast, income, the expected result and the break-even, meaning how much of the expected costs your income already covers. Every line and category has a traffic light, with alerts at 90 % and 100 % of plan by default.

Before the on-sale you freeze the approved plan as a baseline. Afterwards you see where and why the show got more expensive. Details under event budget.

Invoices arrive by upload, by hand or from SevDesk. You link each show to a SevDesk tag or cost centre, and documents with it land on the show. Evnty suggests the matching budget line by vendor, amount and due date, and you confirm. One production invoice can be split across several shows.

Budget lines past their due date without an invoice are flagged, with a daily digest to the person responsible. More under invoice matching.

Proposals, votes and the booking board work for a single headliner as well as for a full bill. The timetable plans each stage with soundchecks and changeovers and goes out as a PDF running order. Details under artist booking.

Whether you bring your own crew or work with freelancers, shifts are planned per position and Evnty applies the checks that fit each employment type. Freelancers, for example, are exempt from the minimum-wage check. See crew scheduling.

Plans differ by how many events are active at the same time. Restricted events only appear for the people you add, so a show still in negotiation stays with the people working on it. With AI connections, from the Team plan, an assistant such as Claude can read a show's budget summary for you, read-only.